Zen Fest Official – registered company hereafter referred to together as “Zen Fest”, is committed to protecting your personal information.
This Privacy Policy relates to our use of any personal information we collect from you via the following online services:
Zenfestofficial.com
Zen Fest l social media channels
Emails sent via Zen Fest website contact form
Data supplied to Zen Fest by crew and artists
It also relates to our use of any personal information you provide to us by phone, SMS, email, in letters and other correspondence and in person.
In order to process your ticket bookings, trader or job applications or other enquiries, we will need to collect and use information about you.
This Privacy Policy explains the following:
what information Zen Fest may collect about you;
how Zen Fest will use information we collect about you;
when Zen Fest may use your details to contact you;
whether Zen Fest will disclose your details to anyone else;
your choices regarding the personal information you provide to us;
the use of cookies on the Zen Fest website and how you can reject cookies.
Zen Fest is committed to safeguarding your personal information. Whenever you provide such information, we are legally obliged to use your information in line with all applicable laws concerning the protection of personal information (including the Data Protection Act 2018, the General Data Protection Regulation, the Data Protection Bill – these laws are referred to collectively in this Privacy Policy as the “data protection laws”). No website can be completely secure; if you have any concerns that your data, please get in touch straight away.
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
DATA PROTECTION AND PRIVACY
We do from time to time ask people for their personal details in forms to subscribe for specific information or entering applications electronically. Personal information collected via this website and the registration process is controlled by Zen Fest Official (the data controller). This data is only held for the specified purpose made clear at the time of collection. Your data will only ever be shared with a third party for explicit, necessary processing purposes; for instance:
LIVE IT is the Data Processor of your registered personal information. LIVE IT have access to your registered personal information for the sole purpose of maintaining your registration details and processing ticket bookings and ticket related enquiries. LIVE IT will not use this information to contact you about anything other than the Festival (however you may still receive communication from them if you have made other third party purchases with them independently).
All Data Processors will act only on instructions from Zen Fest.
Please note that sometimes we will require you to provide additional personal information, and sometimes sensitive personal information. When we do this we will provide further details about why we are collecting your information and how we will use it.
We comply with all relevant data protection laws in all our dealings with your personal data, and we will ensure that our Data Processors do the same.
Zen Fest will use your personal information for a number of purposes including the following:
To contact you with information about your ticket registration, ticket and bus ticket
To contact you about a submission you have made, including any content you provide for the website, or CVs or applications uploaded to our contact form.
To deal with your requests and enquiries;
For analysis and research purposes so that we may improve the services offered by Zen Fest.
To notify you of any changes to Zen Fest policies and practices.
We may also use and disclose anonymised information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.
Where Zen Fest proposes using your personal information for any other uses we will ensure that we notify you first. When we do this we will provide further information about why we are using your information and how we will use it, and obtain your consent in advance where needed.
Registration is open to anyone aged 18 or over.
DATA RETENTION
We will hold your personal information on our systems for as long as is necessary for the relevant activity, as outlined in the privacy statement for each specific data process.
As an annual event, we recognise that just because you have not used your registration details to purchase a ticket in one year, does not mean you have no intention of using your registration to purchase a ticket in future.
If you no longer wish to be registered to apply for tickets for Zen Fest you may delete your registration at any time (as long as you do not have a current booking).
CREW AND PERFORMER DATA
Whether you are volunteering as staff, or headlining the Stage, you or your representatives will be required to supply a certain amount of personal data in order for Zen Fest to fulfil your contract, supply your accreditation, or contact you in case of an emergency. The personal information provided as part of Zen Fest artist and crew advancing processes will be stored and processed by the respective area of Zen Fest you are working/performing at, and by Zen Fest’s central functions for passes and finance administration. Where the data may be processed by a third party processor on Zen Fest’s behalf, this will be outlined in the specific area’s privacy statement. The personal data you supply will be retained for a maximum of 1 year before being securely deleted. Your information will never be shared with or sold to other third parties.
In addition to the basic information provided in order to fulfil our contractual obligations, we will also use some of the personal data provided by artists to compile our line up listings. This will include the performer’s name and social media handles (if they have a public profile). The line-up listings are shared with third party companies, such as our media partners BBC Essex and local newspapers in order to publish line-up information across their platforms; as well as being publicly available on the line-up page of Zen Fest’s website. We believe this is in the legitimate interest of both Zen Fest and the artists, as artists derive a benefit from being featured across these platforms, however any artist who wishes to have their information removed from or amended on these listings, has the right to deletion or rectification, as described in ‘YOUR RIGHTS’ below.
COPYRIGHT
The copyright in the text on this website is owned by Zen Fest Official Limited (‘we, ‘us’ ‘our’) except where it is specifically stated that the information was previously published elsewhere and/or the copyright is acknowledged to another party, usually the original publisher or writer. Any text on this website that is marked with the copyright notice of any other party apart from Zen Fest is that person’s intellectual property and you must contact that person or organisation if you wish to use their material.
Subject to the above, other publications are very welcome to copy all or part of any article(s) on this website where we hold the copyright on the strict condition that this website is acknowledged and a link (in online publishing) or the address (in print) to this website is provided as part of the article. If you do wish to use an article in this way you must send details of this using the contact details found on the ‘Contacts’ page of this website.
We own the copyright in all photographs taken by employees and volunteers of Zen Fest. However, photographs taken by freelance photographers who have purchased their tickets to the Festival, with specific permission to work as a freelance photographer, retain the copyright of these images. They are published here with their permission for promotional use on this website only and may not be used without the original copyright owner’s permission.
Higher resolution versions of photographs found on this website are usually available for use in publications. We can also advise if any appropriate fee is payable for use of the photograph. Please advise when requesting a picture of the full web address of the picture required or of the subject matter. We will also provide details of the appropriate credit to be used when the picture is used. You may not copy and use any photographs or other artwork without our permission. Any approved licences for the use of photographs, text material or other material from this website will be governed by the laws of England and Wales.
Copyright of the photographs submitted to the website gallery will remain the property of the photographer or other copyright owner but by uploading them to our gallery, the owner of the copyright irrevocably grants to Zen Fest Official Ltd the right to publish the photograph itself whether on its official website or by any other form of publication in any other media or arrange publication through third parties in any form of publication in any media and notwithstanding the generality of the forgoing the photographer/owner of the copyright hereby expressly agrees that Zen Fest Official Limited may use the photograph in any official DVD or similar audio-visual device or television or internet programme without further approval from or payment to the copyright owner.
LIMITATION OF LIABILITY
Whilst Zen Fest Official Limited (the data controller for Zen Fest registration system) will use their reasonable endeavours to ensure that all material found on this website is accurate and up to date, it cannot guarantee this to users/readers and Zen Fest Limited represent that the information contained on this website is accurate, complete or verified and will accept no liability or obligation (whether at law or otherwise) for the accuracy or completeness of the information contained in this website or for any loss or damage suffered by any person, company or other organisation from any reliance placed upon the information found on this website. Users/readers of this website should note that information in pages published in relation to previous years’ Zen Fest events does not necessarily apply to the current year’s Zen Fest.
Pages that acknowledge a specific author do not necessarily represent the opinion of Zen Fest but are presented as the opinion of that author. Zen Fest has no responsibility for the contents of such articles.
If you wish to submit an article to this website it must be on the understanding that all writing is the original work of the author/s in question, unless otherwise attributed or referenced. Authors must confirm that, where verbatim quotations have been employed, these quotations are incorporated into the works with the full permission of the subject. It is the responsibility of authors to clear permission for quotations, illustrations, tables, photographs and diagrams, etc. (where required), and to pay any applicable licence or permission fees. By submitting any works, the author releases Zen Fest Limited from any liability therein, including but not limited to any copyright infringement and defamatory comment which are the author(s)’s sole responsibility and liability.
YOUR RIGHTS
You have the following rights under the GDPR in respect of your personal information held by us:
(a) to access your personal data – you have the right to request a copy of the personal information the Festival holds about you and to have any inaccuracies corrected.
(b) to be provided with information about how your personal data is processed (this information is set out in this Policy)
(c) to have your personal data corrected where necessary (please contact us promptly should you become aware of any incorrect or out-of-date information)
(d) to have your personal data erased in certain circumstances (please refer to the appropriate data protection legislation or consult the ICO for details)
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business
If you are within the UK, please address requests and questions about this or any other question about this Privacy Policy to Zen Fest Data Protection Officer via Zen Fest Data Protection Office, Zen Fest Official, Bishop’s Court, Margaretting, Essex, CM4 0HD.
In order to verify your request, you will be asked to provide copies of two forms of identification, which (Passport, Driving licence, Birth certificate, Current vehicle registration document).
You also have the right to take any complaints about how we process your personal data to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
https://ico.org.uk/concerns/
0303 123 1113.
COOKIES
Cookies may be used from time to time to assist us in presenting the website in a more usable format.
The Festival website contains hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, and are also likely to use cookies, and we therefore urge you to review them. They will govern the use of personal information you submit when visiting these websites, which may also be collected by cookies. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
INFORMATION AND THE LAW
We may occasionally release your personal or financial information to assist law enforcement, to comply with laws or regulations, for example to enforce the terms under which you purchased a ticket, or to protect the rights, property or safety of Zen Fest, users of the site or others, including your vital interests or those of another person.
RECORDING THE FESTIVAL
If you wish to film or record Zen Fest for personal reasons you may do so. For any promotional or other purposes please contact - info@zenfestofficial.com
TRADE MARKS
‘Zen Fest’ and the Zen Fest official logo are all registered trademarks owned by Zen Fest Official Limited. All rights reserved.
CHANGES TO THIS PRIVACY POLICY
This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to Zen Fest. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use the Zen Fest website or related websites to submit personal information.
You can also delete your registration at any time – please see Data Retention above for details. If material changes are made to the Privacy Policy, for instance affecting how we would like to use your personal information, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes).
OWNERSHIP
This websitewww.zenfestofficial.com is owned by Zen Fest Ltd.